Administrator (Full/Part Time)

Full time, Part Time and School hours applications welcome!

Job summary:

Our client is seeking an experienced and detail-oriented Administrator to join a newly formed Isle of Man team. This role focuses on managing contract documentation, ensuring compliance with internal procedures, assisting the wider team with contract implementation and review and providing statutory administration to the Isle of Man based companies.

Primary responsibilities:

• Prepare, review, and manage contracts, agreements, and related documentation ensuring accuracy and compliance with company policies and legal requirements.
• Prepare minutes and resolutions accordingly to ensure proper documentation of executed contracts and agreements.
• Maintain contract database and tracking systems to ensure up-to-date and accurate records.
• Coordinate with internal departments (sales, legal, and, finance) to collect relevant information and ensure contractual obligations are met.
• Support contract negotiation processes by preparing drafts, gathering input, and facilitating review cycles.
• Monitor contract deadlines, renewal dates, and compliance milestones, proactively alert stakeholders of upcoming actions.
• Assist in resolving contract-related disputes or issues, escalating complex matters as appropriate.
• Ensure processes and procedures are followed consistently and recommend improvements for greater efficiency.
• Generate reports and summaries for management to assist in decision-making.
• Support audit activities related to contracts and ensure documentation meets company and regulatory standards.

Secondary responsibilities:

• Statutory administration of the IOM based companies;-
  • Board Meetings – Minutes, Resolutions, agendas
• Annual Returns and any other registry filings
• Maintaining accurate and updated company records
• Other company administrative duties as required from time to time

Experience and competencies:

• The ideal candidate will have a strong understanding of contract lifecycle management, excellent communication skills, and the ability to work independently.
• Proven experience in a contracts administration or similar role.
• Strong knowledge of contract management and best practices.
• Excellent organisational skills and high attention to detail.
• Good understanding of legal terminology related to contracts.
• Proficiency with contract management software, Microsoft Office Suite, and document management systems.
• Strong communication and interpersonal skills to liaise effectively with internal teams and external partners.
• Ability to work under pressure, manage multiple priorities, and meet deadlines.

Career progression and role development:

This is a new role, and as such the right person can own this entirely: building out processes and their own job description. Development into a managerial position as they develop and the business grows, and in time the expansion of the team.

The Isle of Man office has just been established, as such benefits are being established with Health Insurance and Pension contributions planned.

Additional benefits:

• Modern office space with on-site gym, parking, and co-working and social spaces.
• Hybrid working – with WFH available
• Support with professional development and qualifications